Stop Making To-Do Lists

to-doPlease stop making to-do lists.  You are simply setting yourself up for failure and frustration.

Instead, create a Next Action list that has the very next action you can do to move one step closer to completing the task.  What’s the difference?  A lot.  Typical to-do lists have a mixture of atomic next actions and much larger projects and possibly someday/maybe items that you are not really committed to doing.  The result of this is you are repelled by looking at your to-do list because you subconsciously know you have items on your list that you really don’t or won’t do.  Every time you scan your list your subconscious gives you negative feedback.

When you have a list of things that take 10 minutes, 10 hours and 10 days to do, you will invariably focus on the the shorter ones so you can get the psychological payoff and subsequent dopamine release that comes from completing an item off your list.  This leads to the longer ones staying on your list and the subsequent negative feedback.

In addition to the problem of a mixture of next actions and projects, to-do lists lack the context necessary to help you determine what you should do.  how long will the item take?  What tools do you need to complete it?  Where must it be done?  Contexts like this should be “pre-thought” so you don’t have to think about these things every time you scan your list.  What good does it do you to see “paint the living room” or “return the book you borrowed from mom” or “buy tomatoes” when you are at work?

The better approach is to put the very next action necessary to complete the task or to move it closer to completion on separate lists like “Home”, “Work”, “Errands”, “calls” etc. so that you can scan the appropriate list in the appropriate context.  This drives action which drive positive feedback and that nice dopamine squirt once you cross that item off your list.

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About Michael Keithley
Digital Transformation CIO and Public Speaker. Previously, CIO at Creative Artists Agency

One Response to Stop Making To-Do Lists

  1. Pingback: What to do about Next Actions that are hanging around « GTD for CIOs

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