How to reduce stress in your life

StuffI received a lot of positive feedback on a previous post The Basics of GTD, so here is a slightly different overview of GTD and why it relieves stress.

It all starts with “stuff”…

We all have “stuff” in our heads and it shouldn’t be there. David Allan defines “stuff” as: “anything you have allowed into your psychological or physical world that doesn’t belong where it is, but for which you haven’t yet determined the desired outcome and the next action step.” (page 17 of Getting Things Done) and when we have stuff in our heads, it causes untold stress and anxiety.

Stuff has no “home” and, consequently, no place to go, so it just keeps rattling around in your head causing subconscious stress. David calls this stuff “open loops” and we are all too neurotic to stop thinking about it, and we certainly don’t have time to actually do everything we keep in our heads.

So we sprint from fire to fire, reacting to the “latest and loudest” praying we haven’t forgotten anything, sapped of our creativity and the flexibility to adapt our own schedule to the needs of our friends, family or ourselves. In this situation our “stuff” has taken over our brain like a virus, dragging down every process it touches and rendering us spent and virtually useless.

Here is an overview of how GTD addresses all the stuff in your head. The process is – Collect, Process, Organize, Review, and Do.

  1. Capture all the stuff in your life that isn’t in the right place. (open loops)
  2. Eliminate all the stuff that isn’t yours or you don’t need right now.
  3. Create a “Trusted System” that supports your working style and values.
  4. Put your stuff in your Trusted System to get it out of your head.
  5. Review your system periodically to ensure you have everything.
  6. Do your stuff in a way that honors your time, your energy, and the context of any given moment.
  7. Iterate and refactor in a continuous improvement cycle.

So, basically, you make your stuff into next actionable items that you can complete. Everything you keep has a clear reason for being in your life at any given moment—both now and well into the future. This gives you an amazing kind of confidence that nothing gets lost and you always understand what’s on/off your plate.

Also built-in to the system are an ongoing series of reviews, in which you periodically re-examine your now-organized stuff from various levels of granularity to make sure your vertical focus (individual projects and their tasks) is working in concert with your horizontal focus.

Really not that complicated and I guaranty it works. How do you manage your stuff?

Advertisements

About Michael Keithley
Digital Transformation CIO and Public Speaker. Previously, CIO at Creative Artists Agency

One Response to How to reduce stress in your life

  1. Pingback: Why you should get stuff out of your head | GTD for CIOs

%d bloggers like this: