How to reduce the number of emails in your inbox
November 18, 2012 4 Comments
Like any other tool, email is what you make it. It’s an incredible tool of productivity, collaboration and knowledge-sharing that is ubiquitous across devices and operating systems. That’s not to say I haven’t struggled with it like everybody else does but I have learned to tame email.
I’m sure you yourself have experienced this. On average I receive over 100 emails every day. How many of these are really important? Generally, less than 10. It’s time to create some space in your inbox so you can really focus on the tasks that make a difference to your business or work.
Here are three simple suggestions for reducing the number of emails in your inbox:
- Unsubscribe. Be ruthless and unsubscribe from any unsolicited email lists that make it past your spam filter. Don’t just delete it, take the time to unsubscribe and then you won’t receive any more form that sender. Be realistic and remove all unnecessary subscriptions that you may have actually signed up for too.
- Stop using your Inbox like a filing cabinet – Practice Inbox Zero! It’s easy to let old emails pile up over time and disappear into a large, unorganized mass in your inbox. You might think to yourself that someday, perhaps, you’ll need old messages so you should store them forever. Stop thinking of your inbox as a filing cabinet and get rid of old emails completely.
- Send fewer emails – Every time you send an email, what’s going to happen? It’s going to trigger a response, and then you’re going to have to respond to that response, and then they’re going to add some people on the “cc” line, and then those people are going to respond.
What suggestions do you have to reduce the number of emails in your inbox?