What’s the Next Action?

After the Weekly Review, one of the most important concepts in GTD is the Next Action required to move the project forward.One of the reasons that previous generations of time management and personal productivity systems have failed is because they do not embrace the concept of the next action. Even simple to-do lists suffer from this problem.  For example, if you have an abstract item on your to-do list like “paint the house”, you will never do it because every time you look at it, you will subconsciously realize there are many steps necessary to complete the task.  It is just too hard to mentally figure out what you need to do to actually check off “paint the house” from your to-do list.  You really need to figure out what needs to be done and what order to do it to actually complete “paint the house.”  That is because “paint the house” is a project.Projects have many steps, and can be overwhelming in their complexity. The key to handling these projects is not to focus on everything hat has to be done – that’s a great way to freak yourself out.  Instead, just focus on the very next physical action you need to do to move the project forward. It may be looking up a piece of information, making a phone call, researching something on the web, scheduling an appointment or accomplishing a small task. Whatever it is, it’ll move you closer to completing the project, so don’t worry about everything else – focus only on what you can do right now.

By thinking about it now and writing it down as the next action you can take to bring this project to completion, you set yourself up for action.  You can do that next action automatically the next time you see it on your Next Action list instead of glazing over some nebulous far-in-the-future to-do.  With a to-do list you have to make a decision about what action to do for each item each time you look at it. With a Next Action list, you have that decision made and you just have to choose to do the action now or not.  But by focusing on only the next action rather than all the actions, it’s not nearly as intimidating.

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About Michael Keithley
Digital Transformation CIO and Public Speaker. Previously, CIO at Creative Artists Agency

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